Privacy Policy

Our Commitment to Your Privacy

The Advanced Orthogonal Institute and mTBIresearch.com are committed to protecting the privacy of every person who visits this website, submits a form, or engages with this research initiative. This policy explains what information we collect, how we use it, and how we protect it. Please read it carefully. By using this website, you agree to the terms described below.

Who We Are

This website is operated by the Advanced Orthogonal Institute, a Florida not-for-profit organization, in support of a clinical research study on mild traumatic brain injury. References to "we," "us," or "our" throughout this policy refer to the Advanced Orthogonal Institute and the research team operating mTBIresearch.com.

Advanced Orthogonal Institute 

7601 Dr. M.L.K. Jr. St. N.

Suite E

St. Petersburg, FL 33702

What Information We Collect

Information You Provide Directly When you complete a form on this website — including the participant referral form, the research partnership inquiry form, the endorsement submission form, or the general contact form — we collect the information you enter. This may include your name, email address, phone number, organizational affiliation, and any other details you choose to provide in open text fields.

For participant referral and self-referral submissions, this may also include health-related information such as a description of symptoms, prior mTBI diagnosis history, branch of military service, and years of active service or athletic career. This information is collected solely for the purpose of evaluating potential study eligibility and coordinating screening conversations with the study team.

Information Collected Automatically When you visit mTBIresearch.com, standard web analytics tools may collect non-personally identifiable information about your visit, including your browser type, device type, pages visited, time spent on the site, and general geographic location based on IP address. This information is used in aggregate to understand how visitors engage with the site and to improve its content and performance. It is never used to identify you personally.

Cookies This website may use cookies — small data files stored on your device — to support basic site functionality and analytics. You may disable cookies through your browser settings at any time, though doing so may affect certain site features. We do not use cookies to track you across other websites or serve you advertising of any kind.

How We Use Your Information

Information collected through this website is used exclusively for the following purposes:

• To respond to inquiries submitted through contact and partnership forms.
• To evaluate participant referral and self-referral submissions for potential study eligibility. To coordinate screening conversations between the study team and potential participants or referring parties.
• To process and display organizational endorsements submitted in support of the study.
• To send study updates and communications to individuals who have requested them.
• To improve the content, structure, and performance of this website.

We do not use your information for marketing purposes unrelated to this study. We do not sell, rent, or trade your personal information to any third party under any circumstances.

How We Store and Protect Your Information

Form submissions from this website are stored in a secure, access-controlled database. Access to personally identifiable information is limited to members of the research team who require it to perform their designated roles in the study. All team members with access to personal data are bound by confidentiality obligations consistent with applicable research ethics standards.

Health-related information submitted through participant referral forms is treated with the highest level of confidentiality and is accessed only by study personnel directly involved in participant screening and enrollment coordination.

We take reasonable technical and organizational measures to protect the information we collect against unauthorized access, loss, or disclosure. However, no data transmission over the internet can be guaranteed to be completely secure. By submitting information through this website, you acknowledge and accept this inherent limitation.

Research Participation and HIPAA

This website is not a clinical care portal and does not create a patient-provider relationship. Submission of a participant referral or self-referral form does not constitute enrollment in the study and does not establish any clinical relationship between the submitting party and the Advanced Orthogonal Institute or any member of the research team.

Individuals who are formally enrolled in the study will receive separate informed consent documentation and privacy disclosures specific to their participation, consistent with applicable federal research regulations including the Common Rule and applicable HIPAA provisions. The privacy protections applicable to enrolled research participants are governed by those documents, not by this website privacy policy.

Third-Party Services

This website may use third-party services to support its operation, including web hosting, analytics, form processing, and data storage. These services may process certain information about your visit or form submissions in the course of providing their services to us. We select third-party service providers carefully and require that they handle any personal information in a manner consistent with this privacy policy.

This website does not contain paid advertising. The Advanced Orthogonal Institute does not allow advertisers to pay to have content promoted through this website or through any communications associated with this research initiative.

Links to Other Websites

This website may contain links to external websites, including the websites of research partners, endorsing organizations, and clinical facilities. We are not responsible for the privacy practices or content of those websites. We encourage you to review the privacy policies of any external site you visit.

Children's Privacy

This website is not directed at individuals under the age of 18 and does not knowingly collect personal information from minors. If you believe that a minor has submitted personal information through this website, please contact us immediately at [email placeholder] and we will take prompt steps to remove that information.

Your Rights

You have the right to request access to the personal information we hold about you, to request correction of inaccurate information, and to request deletion of your information where we are not required by law or legitimate research purpose to retain it. To exercise any of these rights, contact us directly at [email placeholder]. We will respond to all requests within a reasonable timeframe.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, applicable law, or the operation of this website. The date at the top of this page reflects when the policy was last updated. We encourage you to review this policy periodically. Continued use of this website following any update constitutes your acceptance of the revised policy.

Contact Us

If you have questions, concerns, or requests related to this privacy policy or the handling of your personal information, please contact us directly.

Advanced Orthogonal Institute 

7601 Dr. M.L.K. Jr. St. N.

Suite E

St. Petersburg, FL 33702

Your privacy matters to us. If something in this policy is unclear or you have a concern that is not addressed here, please reach out. We are committed to handling your information with the care and transparency it deserves.